Growth Power Suites

PLATFORM WORKFLOW

Task Description: Create, Edit and Delete a Calendar 

Objective: To show Organization Admins and Users how to create, edit and delete a calendar in GPS 

Organization: Under Admin or System User

System Permission Level: System Admin or System User

Step 1

Go to www.growthpowersuite.com and click the green Login button. 

Step 2

Enter your username and password then click the blue Login button. 

Step 3

Click on your Organization (if you are in multiple organizations). If you are only in one, you will begin on the Dashboard.

Step 4

Click on the Settings tab in the Module Menu Panel. 

Step 5

At the top of the Settings page, click on the Calendars tab. 

Step 6: Create Calendar

Click the blue Add Calendar located at the top right. 

Step 7

You will be redirected to the Add Calendar screen. Let’s go over all the settings on this screen. 

Step 8

Starting on the left column, we have:

• Name: The title or label used to identify the calendar.
• Autoconfirm Appointment: When enabled (toggle is blue), the system will automatically confirm appointments as soon as they are booked, without manual approval.
• Allow Cancellation: When enabled (toggle is blue), the system will let users cancel their appointments.
• Allow Reschedule: Enable users to modify the date and time of their appointments, subject to availability.
• Slot Duration: The length of each appointment time slot.
• Slot Interval: The frequency at which new slots are made available (e.g., every 15 mins).
• Buffer Duration: Extra time added before or after appointments to prevent overlaps.
• Appointment Title: The title shown on booked appointments. 
• Meeting Location: The physical address or virtual link where the appointment will take place.
• Facebook Pixel ID: Used for tracking calendar activity with Facebook Ads.
• Appointments Per Slot: The number of appointments allowed in the same time slot.
• Appointments Per Day: The maximum number of appointments allowed in a single day.
• Minimum Scheduling Notice: The minimum time required before someone can book an appointment (e.g., 2 hours notice).
• Date Range: The span of dates available for booking (e.g., next 30 days).
• New Appointment Alert Email: The email address where new booking notifications will be sent.
• Thank You Redirect URL: A custom URL to redirect users to after booking is complete.
• Thank You Message: A confirmation message displayed after a successful booking.
• Additional Notes: Any extra information or instructions shown to users during booking.

On the right column, we have: 

• Custom Code: Add custom HTML to enhance booking experience.
• Event Colors: Choose colors to visually distinguish events on the calendar.

• Link to Calendar: Select an external calendar to connect with your GPS calendar for appointment syncing. To link with Google, check out our Integrate with Google Account and Sync with GPS Calendar guide.
• Sync Options: Choose one-way or two-way sync to control how appointments are updated between calendars.
  1. One-way sync: Sends appointments from GPS to your linked calendar only.
  2. Two-way sync: Sends appointments both from GPS to your linked calendar and from your linked calendar back to GPS.
• Use Remember Contact: Enable to auto-fill returning users' info based on past visits.

Once you are done configuring the calendar settings, click the blue Save button to create the new calendar. 

Step 9: Edit Calendar 

Your new calendar will appear at the top of the Calendars list. To edit the calendar configuration after creation, click the pencil icon to the far right of the calendar name. For a breakdown of the calendar settings, refer to Step 8.

Step 10: Delete Calendar 

To delete a calendar, click the red trash bin icon to the right of the pencil icon. A confirmation prompt will appear. Type the word “Delete” in the text box and click Submit to finalize the deletion.